How you manage your calendar can determine your level of success.
We live in a world of massive distraction.
Many times our calendars are the only thing that keep us from losing our day.
How often are you changing your schedule throughout the day?
If you are regularly changing your current day’s schedule then you need to revamp your calendar management.
In today’s video I give you 9 tips to better manage your calendar.
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9 Tips To Better Manage Your Calendar
1. Create a routine.
Having a daily routine, especially in the morning, can drastically improve your daily productivity.
We all have regular activities that we perform every day.
Identify what those are and create a regular routine schedule in your calendar.
2. Track appointments not to-dos.
This is a big one for me.
The only things on our calendar should be appointments and blocks of time allocated specific tasks.
Putting “to do” items on your calendar only clutters the calendar and frustrates you.
How many times have you put a to do item on your calendar only to push it to the next day. Then the next. Then the next. And so on.
Create a list of to do items and categorize them.
Then block time to work on that each category.
This may seem silly and simple but it is effective.
When you just load up your calendar with to do items and push them from day to day, you feel like you never get anything done.
Create your list separately to keep a cleaner, more accurate calendar.
3. Block time for email, social media and specific projects.
Working in time blocks will increase your efficient.
Checking email and social media throughout the day is a huge time killer.
We all know how 5 minutes can turn into an hour before you blink.
Email and social media are the most detrimental things to being efficient with your time.
Schedule blocks of time for these each day.
I like to take 30 minutes in the morning, 3o minutes around lunch and then another 30 minutes at the end of the day.
For projects, break them down into pieces, categorize your to do items and make them manageable to fit into your time blocks.
Do this will allow you to knock out projects much more quickly.
4. Plan family time and exercise.
All work and no play makes us very dull people indeed.
Too often we tell our kids, our spouse or our friends we just don’t have the time to spend with them.
More likely we are not willing to make the time.
We all have the same amount of time.
It’s how efficiently we use it that determines our success.
It also determines the balance we have in our lives.
If you don’t schedule that time it won’t happen.
Make time for you and those you care about.
5. Share your calendar.
Google makes sharing your calendar very easy.
The great thing about google is that you can create multiple calendars.
You can have a calendar for business appointments, one for family time, and calendars for specific projects.
Then you can pick and choose which you decide to share with whom.
6. Keep others on schedule.
Don’t tolerate people who value your time.
If someone is consistently late and blowing up your schedule, cut them loose.
Obviously, they have other things they feel are more important than your meeting.
(Can you tell this is a pet peeve of mine.)
Everyone runs late every once in a while.
If it’s a regular thing, it’s a problem.
7. Avoid booking back to back meetings.
Meetings don’t always go as planned.
They go off in different directions and before you know it your over the allotted time.
This makes back to back meetings really difficult.
Obviously there are going to be days when you can’t avoid back to back meetings.
As a rule, try to leave a little wiggle room between meeting.
8. Don’t forget travel time and weather.
Traffic is brutal.
If you live anywhere near a city, traffic will be a factor.
If you live in the upper midwest like me, weather is also an issue at times.
Be sure to factor these things into your calendar.
This is another reason to keep a little extra space in your calendar between appointments.
9. Don’t lose your day.
Sometimes (often, in my life with 4 kids) life goes sideways and your schedule gets blown up.
That doesn’t mean you have to lose your whole day.
If you get off track then get back on.
We all have things that come up.
Don’t let one interruption or long meeting ruin the rest of your day.
I hope you found value with today’s post.
If you did please like, comment and share.
To Your Success!
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